Vacancy: EM Administrator

PURPOSE

To provide efficient, structured and professional administrative support to the Environmental Management service line

JOB OUTPUTS

Administrative Support

• Maintain accurate electronic and manual filing systems
• Prepare and manage internal documents, reports and templates
• Support procurement processes (quotations, purchase requests, tracking)
• Monitor invoices, assist with reconciliations and maintain related trackers
• Manage office supplies, stationery, equipment and administrative registers

Coordination and Scheduling

• Coordinate meetings, preparation of agendas and minutes
• Arrange travel, accommodation and related logistics
• Support the planning and scheduling of internal workflows and deliverables
• Track meeting log action items and support workflow planning

Contract and Documentation Administration

• Maintain and update contract registers and associated documentation
• Provide administrative support for RFQ and tender processes, including submission documentation
• Monitor contract timelines, deliverables and documentation compliance requirements
• Maintain registers for contract, licence and administrative document expiry dates
• Maintain accurate service provider and supplier records

Fleet Administration

• Maintenance of vehicle documentation and compliance records
• Scheduling of services, inspections and maintenance activities
• Coordination of vehicle incidents and related documentation, excluding operational handling
• Maintain usage reports and prepare Tracker reports

ESSENTIAL REQUIREMENTS

• Qualification in business administration or general administration
• Demonstrated experience in an administrative, coordination, or business support role
• High level of computer literacy, including proficiency in Microsoft Office applications
• Strong organisational, record-keeping and document management capabilities
• Experience in the use of administrative systems, tracking tools, and reporting processes
• Valid driver’s license
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COMPETENCY REQUIREMENTS

• Excellent organisational, planning, and coordination skills
• High level of attention to detail and accuracy
• Strong written and verbal communication skills
• Demonstrated ability to manage multiple administrative responsibilities simultaneously
• Proactive, professional, and solution-oriented approach
• Ability to perform effectively under pressure and meet deadlines

Please submit your CV to recruitment@ncc-group.co.za using reference EM/16/2026. Closing date for applications is 18 September 2026

• Ensure that your most recently updated CV is attached.
• CV should be titled your Name and Surname. (E.g. John Adam)
• Use the correct reference number (EM/16/2026) in the subject line.

If you have not received a response within two weeks, your application was most likely unsuccessful. Appointments are made in line with the company’s Employment Equity Plans.