Vacancy: Business Support Co-ordinator

(Permanent)

(Ref: BS/02/2025)

Cape Town

Photo by Jakob Owens on Unsplash

PURPOSE

Provision of high level administrative support on tender, fleet and information technology (IT) functions.

JOB OUTPUTS

Tender Administration

  • Update company documents, certifications and compliance records ensuring sufficient certified copies are available
  • Monitor tender databases and ensure company status remains compliant
  • Search the tender sites daily for potential RFQ’s and Tenders
  • Assist in preparing, submitting, and tracking of tenders, proposals and expressions of interest
  • Ensure that all tenders and proposals submitted are saved on server
  • Attend site meetings and handle logistics for tender submissions
  • Manage the past projects database with assistance from SLMs and PMs
  • Send weekly tenders and RFQ list to the Business Leadership Team on a Monday

IT Administration

  • Data management including server filing and backups
  • Facilitate/execute repairs to IT equipment and ordering of replacements
  • Facilitate/execute setting up of new laptops for staff members and coordinate delivery to site
  • Review of camera footage when needed

General Administration

  • Processing of traffic fines and annual vehicle licensing
  • Import Mifleet data and assisting with creation of car tracker reporting
  • Manage postal deliveries and collections
  • Perform inventory (first aid, fire equipment) stock checks

ESSENTIAL REQUIREMENTS

  • 2–5 years of experience providing administrative support in a sales or tendering environment.
  • Proficiency and experience with technology systems and data management
  • Proficiency in Microsoft Excel, Word, and PowerPoint
  • Valid driver’s license

COMPETENCY REQUIREMENTS

  • High level of accuracy and attention to detail
  • Excellent information management skills
  • Ability to meet multiple deadlines on time, within budget and to quality
  • Excellent administration and organisational skills
  • Ability to work independently
  • Excellent written and verbal Communication skills

Please submit your CV to recruitment@ncc-group.co.za using reference BS/02/2025. Closing date for applications is 20th March 2025.

If you have not received a response within two weeks, your application was most likely unsuccessful. Appointments are made in line with the company’s Employment Equity Plans.